Client Profile: Meet Ava & Liam
Ava (32, yoga instructor from Portland) and Liam (34, environmental engineer from Boston) met in 2020 at a beach café while backpacking in Thailand's Phi Phi Islands. They connected over their shared love for sustainable travel and marine conservation. Their relationship grew through adventures like hiking Machu Picchu and diving at the Great Barrier Reef. They chose Mexico's Riviera Maya for their wedding because they fell in love with its beautiful waters and rich culture during a vacation last year.
Wedding Style
They want a mix of bohemian and luxury styles, with handmade macramé decorations for their beach ceremony, local flowers including protea blooms and pampas grass, plus natural driftwood and reclaimed wood. Their Saturday reception in the Grand Ballroom will be lit by hundreds of beeswax candles and string lights to create the intimate, dreamlike setting they want.
Color Palette
They've chosen warm ivory, dusty blush, and sage green, with touches of gold. Traditional Mexican pottery in terracotta will add earthy contrast to all events from Tuesday's Welcome Mixer through Sunday's Brunch.
Must-Have Experiences
A barefoot beach ceremony at sunset, with guests around a driftwood and macramé arch decorated with pampas grass and protea flowers. Friday's dinner under the stars, lit by candles in terracotta pots with guitar music. Tuesday's Welcome party featuring Mexican food served on wooden tables with sage green runners and gold accents. Thursday's Beach Rehearsal followed by a Sunset BBQ with tables dressed in blush and ivory linens.
Guest Journey
Welcome gifts in handwoven bags with local organic products at check-in. Ocean-view suites with Caribbean views. Wednesday's Pool Party with floating flowers in their signature colors. A guided tour of cenotes with an indigenous guide sharing local traditions. Separate Bachelor & Bachelorette celebrations with local food, wine and spirits. Sunday's Gift Opening Brunch with driftwood centerpieces and Mexican pottery. Daily sunrise yoga sessions led by Ava on bamboo mats at the beach pavilion, creating peaceful moments before each day's events.
Grand Velas Riviera Maya - Wedding Week Venue
Resort Essentials
Location
Carretera Cancún-Tulum Km 62, Playa del Carmen, Q.Roo 77710 (35 minutes from Cancun International Airport) rivieramaya.grandvelas.com
Carretera Cancún-Tulum Km 62, Playa del Carmen, Q.Roo 77710 (35 minutes from Cancun International Airport) rivieramaya.grandvelas.com
Wedding Accommodation
Three different areas: Zen Grand (jungle-view rooms with eco friendly items for Tuesday check-ins), Ambassador (ocean-view rooms with easy access to events), and Grand Class (adults-only oceanfront rooms for wedding party) cvent.com
Three different areas: Zen Grand (jungle-view rooms with eco friendly items for Tuesday check-ins), Ambassador (ocean-view rooms with easy access to events), and Grand Class (adults-only oceanfront rooms for wedding party) cvent.com
All-Inclusive Benefits
Eight restaurants (including Frida and Cocina de Autor for rehearsal dinner), five bars, 24-hour room service, and premium drinks for all events rivieramaya.grandvelas.com
Eight restaurants (including Frida and Cocina de Autor for rehearsal dinner), five bars, 24-hour room service, and premium drinks for all events rivieramaya.grandvelas.com
Wedding Week Dining
Cocina de Autor - Venue for Ava's Bachelorette Dinner with wine pairings (Wednesday) rivieramaya.grandvelas.com; Frida (Liam's Bachelor Dinner with mezcal tasting); Azul (Post-Wedding and Final Group Breakfast); Chef's Table (Bridal Party Dinner with seven-course menu)
Cocina de Autor - Venue for Ava's Bachelorette Dinner with wine pairings (Wednesday) rivieramaya.grandvelas.com; Frida (Liam's Bachelor Dinner with mezcal tasting); Azul (Post-Wedding and Final Group Breakfast); Chef's Table (Bridal Party Dinner with seven-course menu)
SE Spa
90,000-square-foot spa - Reserved for Bride & Maid of Honor (Friday, 14:00) with Water Ceremony and treatments grandvelas.com
90,000-square-foot spa - Reserved for Bride & Maid of Honor (Friday, 14:00) with Water Ceremony and treatments grandvelas.com
Beachfront Amenities
Private Beachfront Pavilion (daily Sunrise Yoga with Ava, 07:30); Beach Ceremony venue (Saturday, 17:00); Beach Terrace for Thursday's BBQ
Private Beachfront Pavilion (daily Sunrise Yoga with Ava, 07:30); Beach Ceremony venue (Saturday, 17:00); Beach Terrace for Thursday's BBQ
Wedding Week Activities
Zen Pool (Wednesday's Neon Pool Party, 11:00-15:00); Resort Tour (Tuesday, 10:00); Fishing Trip (Friday, 10:00); and Cenote Experience with guide (Friday, 10:30)
Zen Pool (Wednesday's Neon Pool Party, 11:00-15:00); Resort Tour (Tuesday, 10:00); Fishing Trip (Friday, 10:00); and Cenote Experience with guide (Friday, 10:30)
Wedding Day Venues
Beach Pergola (Ceremony, 17:00); Zen Garden Waterfall (First Look, 15:00); Grand Ballroom (Reception, 19:00)
Beach Pergola (Ceremony, 17:00); Zen Garden Waterfall (First Look, 15:00); Grand Ballroom (Reception, 19:00)
Resort Accolades
AAA Five-Diamond award-winning resort; perfect for Ava & Liam's wedding rivieramaya.grandvelas.com.mx
AAA Five-Diamond award-winning resort; perfect for Ava & Liam's wedding rivieramaya.grandvelas.com.mx
Wedding Week Venue Highlights
Beach Pergola
Oceanfront ceremony spot with a handmade arch and local flowers. This is where Saturday's sunset ceremony will take place at 17:00, with live music and ocean views. forbestravelguide.com
Garden Terrace
Beautiful reception area in a garden with a clear tent, candles, and lights. This space will host Saturday's photo session before dinner. Tables are made of reclaimed wood and surrounded by greenery. rivieramaya.grandvelas.com
Zen Pool
Adults-only infinity pool area. This is where Wednesday's Neon Pool Party will happen (11:00-15:00) with drinks, decorations, a DJ, and cabanas for the wedding party. rivieramaya.grandvelas.com
SE Spa
Award-winning spa booked for Friday's Bride & Maid of Honor session (14:00). Features include stone saunas, steam room, and treatments that match the couple's values. forbestravelguide.com
Grand Ballroom
Elegant space for Saturday's Reception (19:00). Will feature special menu, wooden tables, flowers, and sound system for the DJ and musicians. rivieramaya.grandvelas.com
Wedding Week Logistics
1
Guest Check-in
Wedding party arrives Monday with welcome gifts available at 13:00. Main guests arrive Tuesday with check-in starting at 16:00. rivieramaya.grandvelas.com
2
Dining Reservations
All wedding events include reserved seating. Wednesday's bachelor/bachelorette dinners at Frida and Cocina de Autor are confirmed for 19:00/19:30. rivieramaya.grandvelas.com
3
Morning Wellness
Daily Yoga with Ava (07:30) at the Beachfront Pavilion is open to all guests. Mats and drinks provided. grandvelas.com
4
Departure Arrangements
Express check-out with gifts and thank-you notes Tuesday (12:00). Transportation to airport starts at 15:00. Wedding party's luggage will be stored while they enjoy resort amenities. (Confirmed by wedding team, May 2025.)
Venues & Events Schedule
Beach Pergola | Ceremony
Say your vows at our beautiful beach location on Saturday at 5:00 PM. This space has a handmade wooden arch with white flowers and great ocean views. We provide 40 white chairs, a flower-lined aisle, sound equipment with microphones, and a wedding coordinator. After the sunset ceremony, guests will move to the Garden Terrace for photos and the reception. If it rains, we'll use the Grand Ballroom (you'll need to decide by noon on your wedding day).
Garden Terrace | Bohemian-Luxury Reception
Enjoy your reception in this beautiful garden setting on Saturday from 7:00 PM to 11:00 PM. The space features a clear tent with fairy lights and greenery. It includes table settings for 60 guests, special lighting, a wooden dance floor, and staff serving a fourcourse dinner with local ingredients. Photos start at 6:00 PM, followed by dinner and dancing in this natural setting.
Zen Pool | Neon Pool Party
Have fun at a pre-wedding pool party on Wednesday from 11:00 AM to 3:00 PM. This adults-only pool is perfect for your neon-themed celebration. You'll have private cabanas for the wedding party, a DJ with good speakers, colorful lights, and special drinks. The pool area mixes resort style with fun neon touches for a great mid-week party. If it rains, we'll use the covered lounge near the Ambassador section.
Little Explorers @ Riviera Maya
(Family-Friendly Guide for Wedding Guests)
Essential Information
1
Childcare During Wedding Events
Bilingual childcare available for all wedding events; book at least 24 hours in advance through your concierge or Sara. Extended hours for Wedding Ceremony (Saturday, 17:30-18:30) and Reception (19:30-23:30). tripadvisor.com
2
Travel-Light Solution
Leave baby equipment at home - arrange everything you need through the Baby Concierge service. rivieramaya.grandvelas.com
3
Kids & Teens at Wedding Events
Reserved seating at the ceremony; supervised activities during reception speeches; teen lounge at the After-Party with mocktails. rivieramaya.grandvelas.com
Insider Tips
1
Adult Time
Use the supervised Pool Party (Wednesday, 11:00-15:00) and Beach Soccer (Monday, 14:00-16:00) to enjoy the Spa or Golf. travelandleisure.com
2
Save Money
Fairmont Mayakoba offers free rooms for up to two children (17 & under) staying with parents, plus free dining for kids under 5. tinybeans.com
3
Family Activities
The Cacao Ceremony (Monday, 10:00-12:00), Yoga (Tuesday, 07:00-10:00), and Farewell Gathering (Sunday, 19:00-21:00) are perfect for all ages. travelandleisure.com
Master Wedding Itinerary & Event Schedule
23:45-02:00 - After-Party: Zen Pool Lounge (Optional Attendance)
19:00-21:00 - Farewell Gathering: Beach Pergola (Attendees: Remaining Guests, est. 60 pax)
Monday (+2 Days)
08:00-10:00 - Newlyweds' Departure: Main Entrance (Private Transfer to Tulum)
10:00-12:00 - Wellness Activity: Zen Garden (Attendees: Limited to 20 pax)
14:00-16:00 - Beach Activity: Main Beach (Open Participation)
18:00-21:30 - Culinary Excursion: Puerto Morelos (Attendees: Sign-up Required, max 24 pax)
Tuesday (+3 Days)
07:00-10:00 - Morning Wellness: Beachfront Yoga Deck (Open Participation)
08:00-12:00 - Guest Departures: Main Lobby (Scheduled Transfers)
12:00-14:00 - Final Gathering: Azul Restaurant (Attendees: Late-Departing Guests)
Monday: Chef's Table Experience
Event Details
A special tasting experience with a six-course menu and wine pairings, hosted in the beautiful Cocina de Autor Private Cellar.
Date: Monday, May 13
Time: 7:00-9:00 PM
Venue: Cocina de Autor Private Cellar
Attendees: Bridal Party (12 people) - Bride, Groom, Maid of Honor + child, Best Man + husband, Mother of Bride, Father of Bride, Bride's sister (Bridesmaid) + Bride's brother-in-law (Groomsman)
Lead: Executive Chef with Sommelier support
Menu
- Starter: Fresh oysters with citrus foam and sea herbs
- Second Course: Black truffle risotto with wild mushrooms and aged Parmesan
- Main Course: Aged filet mignon with seasonal vegetables and sauce
- Dessert: Chocolate sphere with warm caramel center and gold leaf
Special Dietary Needs
- Child Guest (6 years): Special kids menu with fun presentation
- Mother of Bride: Gluten-free options
- Maid of Honor: Plant-based menu options
- Bride's Brother-in-Law: Non-alcoholic drinks
Drinks
- Welcome: Dom Pérignon Vintage 2012 in crystal glasses
- First Course: Domaine William Fèvre Chablis Grand Cru "Les Clos" 2018
- Main Course: Caymus Special Selection Cabernet Sauvignon 2016
- Dessert: Château d'Yquem Sauternes 2015, served to everyone at once
Special Touches
A surprise champagne toast will happen during dessert. Crystal glasses with gold dust on the rims will be set at each place. The Executive Chef will introduce a Master Sommelier who will present the champagne with tasting notes and a special message for the couple.
This dinner marks the beginning of the wedding week, giving the bridal party time to connect in a beautiful setting with great food and service.
Tuesday: Welcome Tacos & Margaritas Reception
Event Timing & Setup
Date: Tuesday, May 14
Location: Koi Bar Terrace with ocean views
Setup: 15:00-17:30
Event Time: 18:00-20:00 during sunset
Guests: 32 people
Staff: 1 staff member per 8 guests
Drinks Menu
Bar Setup: Wooden bar with copper details, plants and Mexican pottery
Bride's Cocktail: "Blushing Bride" - Herradura Silver tequila, hibiscus syrup, lime, sparkling water and edible flowers
Groom's Cocktail: "Groom's Grove" - Del Maguey Vida mezcal with pineapple, jalapeño, and agave
Non-Alcoholic Options: Agua frescas in cucumber-lime and watermelon-mint flavors with herb garnishes
Food Stations
Service Style: Passed appetizers and live cooking stations
Fish Tacos: Baja-style mahi-mahi with slaw, crema, and cilantro at the blue-tiled station
Al Pastor: Traditional pork tacos sliced from a vertical spit onto fresh tortillas, topped with pineapple, herbs, and salsa
Dessert: Churro cart arriving at 19:30, served with chocolate and caramel dipping sauces
Special Diets: Clear menu indicators for dietary options
This sunset event welcomes guests with a mix of casual style and authentic Mexican flavors. The oceanfront terrace features wooden decor, colorful textiles, and copper lanterns. String lights hang overhead while comfortable seating areas with embroidered pillows create spaces for conversation. Music ranges from acoustic guitar to modern lounge music, complementing the sound of ocean waves. Succulents and local flowers in clay pots add natural beauty that matches the beach setting.
Wednesday: Planner Huddle
Event Specifications
A planning meeting to coordinate with the core team. This session ensures everyone is on the same page about the timeline, communication, and day-of logistics.
Date: Wednesday, May 15, 2024
Time: 09:00-10:00 (1 hour)
Location: Coordinator's Office
Guest Count: 4 attendees (Bride, Groom, Maid of Honor, Best Man)
Room Setup: Conference arrangement with timeline displays and wedding decor
Food & Drinks
Arrival Service: Ready-to-enjoy refreshments and continental breakfast
- Cold brew coffee (regular and decaf) in monogrammed carafes
- Green juice served in glass
- Butter croissants with seasonal fruit preserves
- Granola parfaits with Greek yogurt and fresh berries
Equipment & Materials
Technology:
- Digital projector with HDMI connection
- Charging station for devices
- High-speed Wi-Fi access for all participants
Documents:
- Printed master timeline portfolios (5 copies)
- Vendor contact directories (5 copies)
- Emergency protocol cards in branded folders
- Personalized itineraries for each attendee
Important Notes
Setup: Meeting space ready 30 minutes before start time
Colors: White, eucalyptus green, and slate gray
Privacy: Private meeting - staff should maintain confidentiality about wedding details
Wednesday: Neon Pool Party
Event Summary
A fun pool party featuring bright neon colors, floating drink service, and upbeat music played by a professional DJ against the backdrop of the beautiful resort pool.
Date and Time: Wednesday, May 15 | 14:00-17:00
Venue: Zen Infinity Pool, West Terrace
Attendees: 45 (Wedding Party and Select Guests)
Culinary Experience
Signature Station: Neon-lit ceviche bar with bright citrus-marinated shrimp, fresh tuna with avocado cream, tropical mango and jicama mix in glowing dishes, and jackfruit option
Dessert Selections: Glowing churros with chocolate dipping sauce, frozen fruit skewers on lit platters with honey drizzle
Drinks: LED-enhanced coconut water station, neon-rimmed margaritas, color-changing fruit waters, and champagne popsicles that glow under blacklight
Design Elements
Color Palette: Neon pink, bright aqua blue, lime green, and clear accents
Signature Decor: Custom pool floats with couple's initials, LED welcome signs, waterproof temporary tattoos with the wedding design
Technical Requirements: Floating lit drink platforms, underwater speakers, reserved cabana areas with custom lighting
Wednesday: Bachelor & Bachelorette Dinners
Bachelor Dinner
An elegant evening for the men featuring cigars, fine drinks, and a delicious French dinner at Piaf Restaurant.
Event Details
- Location: Piaf Restaurant, North Wing of Resort Complex
- Time: 7:00 PM - 10:30 PM
- Dress Code: Resort formal (jackets recommended)
- Event Coordinator: Best Man Michael
Culinary Experience
- Appetizer: Scallop with saffron sauce
- Main Course: Braised short rib with potato gratin
- Dessert: Chocolate tart with cognac and gold leaf
- Special Drink: "Groom's Grove" aged bourbon with house bitters
Design Elements
Cigar rolling demonstration at 9:00 PM - Each guest receives a handrolled cigar with personalized band
Whiskey tasting featuring premium single malts served in crystal glasses
Transportation: Golf carts with drivers for getting around the resort
Bachelorette Dinner
A lovely garden party featuring flower arranging, cocktail making, and dance lessons at the Frida Restaurant terrace.
Event Details
- Location: Frida Restaurant, Private Garden Terrace
- Time: 7:00 PM - 10:30 PM
- Dress Code: Resort chic with colorful accents
- Event Coordinator: Maid of Honor Jessica
Culinary Experience
- Shared Appetizers: Corn soufflé, three types of guacamole, citrus ceviche
- Main Course: Chicken mole enchiladas / Vegetable fajitas
- Dessert: Tres leches cake with edible flowers
- Special Drink: "Bride's Bloom" sparkling hibiscus with elderflower
Design Elements
Flower crown making at 8:00 PM - Learn to create beautiful floral headpieces with seasonal flowers
Latin dance lesson at 9:30 PM - Learn salsa, bachata, and merengue from expert instructors
Transportation: Decorated resort carts with drivers available throughout the evening
Bachelor Party Details
Cigar Rolling Demonstration
Enjoy a cigar rolling demonstration at 9:00 PM. A skilled cigar maker will show how to roll premium tobacco leaves. Each guest will get a custom cigar with the groom's initials on the band - a nice keepsake from this speakeasy-themed celebration.
Premium Whiskey Flight
Sample a selection of rare bourbons and aged single malts. A mixologist will explain the history and flavors while making the signature "Groom's Grove" - a smoky bourbon drink with cedar and orange flavors.
Poker Tournament
Join our poker tournament at a professional-quality table with custom chips. Play under warm lighting in classic gentleman's style. The winner will receive an engraved flask as a memento.
Location: Piaf Restaurant Private Speakeasy Room | Time: Dinner starts at 7:30 PM, followed by activities | Event Coordinator: Best Man Michael | Menu: French tasting menu with seared scallops, braised short rib with potato gratin, and chocolate tart with gold leaf
Thursday: Ceremony Rehearsal & BBQ Celebration
Ceremony Rehearsal
The evening starts with a ceremony rehearsal at the Beach Pergola, with its beautiful ocean view. The wedding party will practice walking in, where to stand, and what happens during the ceremony. Our Wedding Officiant will guide everyone through each step to make sure the real ceremony goes smoothly.
Time: 17:30 - 18:45
Participants: Bride, Groom, Wedding Party Members (8), Parents (4)
Venue: Beach Pergola with ocean views and white draping
Coordinator: Resort Wedding Director
Rehearsal BBQ Celebration
After the rehearsal, everyone will go to the Frida Terrace for a special dinner by the ocean. The area will be lit with string lights over tables with navy blue tablecloths and small plants as centerpieces. Chefs will cook food at grill stations right in front of guests, and there will be a full bar service for a relaxed dinner under the stars.
Time: 19:00 - 22:00
Participants: Immediate Families & Wedding Party (22 guests)
Lead: Resort Chef & Catering Manager
Food
- Short ribs cooked slowly for 12 hours in mole sauce
- Fresh lobster tails with citrus and chili butter
- Grilled large prawns with special spices
- Vegetable platters with local produce and edible flowers
- Tres leches cake with caramelized pineapple
Drinks
- Open bar with two special cocktails
- Selection of local wines
- Mexican beers and fruit waters (aguas frescas)
Room Arrangements for the Night
Final sleeping arrangements before the wedding:
- Groom moves to Suite Zen 220 at 16:00, with special items waiting
- Maid of Honor & child stay in Bride's Presidential Suite with welcome baskets
Coordinator: Resort VIP Concierge
Friday: Groom's Family Outing
Event Summary
A special boat trip designed for the groom's immediate family. This coastal journey on a luxury yacht includes guided views of marine wildlife with expert narration, possible dolphin sightings (weather permitting), and high-quality dining service. The boat offers comfortable viewing areas with panoramic views, accessibility features, and entertainment options suitable for all family members.
Date and Time: Friday, May 17 | 09:00-13:30
Venue: Off-site - Private Luxury Charter Yacht Experience
Guest Count: 8 (Groom, Best Man & Husband, Groom's Parents, Grandmother, 3 Siblings)
Timeline
- 08:15 - 08:45: Mercedes Sprinter transportation from resort to marina
- 09:00 - 09:30: Welcome champagne reception at private dock with photographer
- 09:30 - 10:45: Coastal cruise with marine life narration and dolphin watching
- 10:45 - 12:00: Gourmet brunch service with coastal views
- 12:00 - 13:00: Return journey with family storytelling and memory sharing
- 13:30 - 14:00: Transportation back to resort
Culinary Highlights
- Selection of breakfast pastries including almond croissants, pain au chocolat, and fruit danishes made by the resort's pastry chef
- Fresh breakfast sandwiches with eggs, local cheeses, and specialty meats
- Tropical fruit platter with local mango, papaya and dragon fruit, served with honey-lime yogurt
- Coffee service offering cold brew with flavored syrups and various milk options
- Drink options including champagne mimosas, fresh orange juice, and hibiscus iced tea
Exclusive Amenities
- Accessible boarding platform with non-slip surfaces and handrails for grandmother's safety and comfort
- Comfortable covered deck seating with cushions and sun protection
- Family keepsakes including printed photo cards and a family trivia activity
- Personal attendant providing refreshing towels, sunscreen assistance, and drinks throughout the trip
- Professional photography with quick digital delivery of photos before evening events
Friday: Bride's Family Outing
Event Summary
A special garden tour created just for the bride's immediate family. This four-hour visit includes a private guided tour with expert information about special flowers and family traditions, followed by a traditional tea ceremony under beautiful wisteria trees. The day ends with a lovely garden-inspired brunch featuring seasonal ingredients and special plant-based gifts for each family member - all taking place in the estate's historic gardens decorated with touches of the bride's favorite colors.
Date and Time: Friday, May 17 | 09:00-13:00
Venue: Off-site - Botanical Garden & Cultural Center
Guest Count: 7 (Bride, Maid of Honor, Bride's Parents, Sister, Brother-in-Law, Flower Girl)
Timeline
- VIP Transport Departure: 08:30
- Garden Welcome Reception: 09:15
- Guided Heritage Tour: 09:30-10:30
- Tea Ceremony & Brunch: 10:30-12:00
- Return Transfer to Resort: 13:00
Menu
- Mini quiches with seasonal vegetables & scones with cream
- Fresh berries with honey & rosewater lemonade
- Premium matcha, iced tea & chamomile tea
- Elderflower drinks & mimosas with edible flowers
Special Accommodations
- Silk fans with the bride's family quotes
- Botanical name cards with pressed flowers
- Garden photo area with parasols and floral backdrop
- Guide about flower meanings and family traditions
- Journal set for writing messages to the bride
Friday: Bride & MOH Quality Time
Event Summary
A private beach retreat for the bride and her Maid of Honor. This relaxing experience takes place in a cabana decorated in soft blush, lavender, and champagne colors. The day includes beachfront yoga on personalized mats, relaxing stone spa treatments with essential oils, and an elegant afternoon tea - giving the bride and her best friend quality time before the wedding.
Date and Time: Friday, May 17 | 13:00-16:00
Venue: Resort Beachfront - Private Cabana #3
Guest Count: 2 (Bride and Maid of Honor)
Timeline
- Cabana Access & Welcome Refreshments: 13:00
- Private Yoga Session: 13:15-14:00
- Signature Spa Treatments: 14:00-15:00
- Afternoon Tea & Toasts: 15:00-16:00
- Leisurely Departure: 16:00
Menu
- Welcome drinks with cucumber-mint water and fresh coconut water in personalized glasses
- Afternoon tea with finger sandwiches (cucumber-dill, smoked salmon, egg salad with microgreens)
- Small desserts including lavender macarons, lemon tarts, and chocolate truffles
- French 75 champagne cocktails with flower ice cubes and gold leaf garnish
Special Design Accents
- Beach cabana with light curtains in blush, lavender, and champagne colors
- Personalized yoga mats and soft cotton towels with satin ribbons
- Special aromatherapy oils in crystal bottles for relaxation
- Rose petal path leading to the massage area decorated with orchids
- Oceanfront lounge with conversation starters and a Polaroid camera to capture special moments
This peaceful beach retreat offers a quiet pre-wedding escape with soft colors throughout. Professional therapists use warm stones and essential oils for deep relaxation, while the ocean view creates a perfect setting for the bride and her closest friend to connect before the wedding begins.
Friday: Groom & Best Man Quality Time
Event Summary
A relaxing afternoon just for the groom and his Best Man. They'll enjoy whiskey tasting, play a friendly game of billiards, and share a delicious lunch in the exclusive Whiskey Library, decorated in rich cognac, slate, and oxblood colors.
Date and Time: Friday, May 17 | 13:00-16:00
Venue: Resort Whiskey Library - Private Lounge
Guest Count: 2 (Groom and Best Man)
Timeline
- Lounge Access & Welcome Drinks: 13:00
- Whiskey Tasting: 13:15-14:00
- Billiards Game: 14:00-15:00
- Lunch & Toasts: 15:00-16:00
- Departure: 16:00
Menu
- Welcome drinks: craft IPAs and sparkling water in monogrammed tumblers
- Whiskey flight with Japanese Hibiki Harmony, Highland Park 18-Year, and Kentucky bourbon
- Charcuterie and cheese board with house-made preserves
- Wagyu steak sandwiches on brioche with truffle and parmesan fries
- Tableside Old Fashioned cocktails with hand-carved ice
Special Design Accents
- Custom engraved billiards cues with their initials in silver
- Whiskey tasting notes in leather portfolios as gifts
- Monogrammed whiskey stones in wooden boxes
- Vintage cigar box with rare cigar for the billiards winner
- Framed bachelor party photo in a leather frame
This retreat features comfortable leather chairs and wood paneling. Expert guides lead the whiskey tasting with chocolate pairings, followed by friendly competition on a mahogany pool table. The afternoon ends with a delicious meal and meaningful toasts between friends - a perfect break before the wedding.
Friday: Bridal Party Pre-Wedding Dinner
Event Summary
An elegant garden dinner bringing together the bridal party and parents before the wedding day. This carefully planned gathering features special food served at a long table decorated with silver touches and beautiful flowers. The evening combines fine dining, heartfelt toasts, and meaningful connections under soft lighting, creating special memories before the wedding day.
Date and Time: Friday, May 17 | 18:00-22:30
Venue: Cocina de Autor Private Garden
Guest Count: 18 (12 Bridal Party + 6 Parents)
Timeline
- 16:30: Staff arrival, garden lighting setup begins
- 17:00: Setting up long table with white linens
- 17:30: Arranging place settings, flowers, and welcome gifts
- 18:30: Staff briefing and service assignments
- 19:00: Guest arrival with servers offering elderflower drinks
- 19:30: Start of multi-course seated dinner
- 20:00: Champagne service for family toasts
- 21:00: Dessert service and wedding day instructions
- 21:30: Guest departures and cleanup begins
- 22:30: Cleanup completed
Menu
- Welcome Drink: Elderflower spritz with edible orchid garnish
- First Course: Roasted golden & ruby beet carpaccio with balsamic reduction and micro greens (Paired with Sauvignon Blanc)
- Main Course Options:
(Paired with Pinot Noir)
- Herb-crusted Mediterranean sea bass with citrus butter sauce and seasonal greens
- Tender filet medallions with chimichurri and truffle potato purée
- Dessert: Seasonal berry tart with fresh mint and lavender crème brûlée (Served with dessert wine)
- Dietary Options: Two vegetarian options available, all seafood sustainably sourced
Design Elements
- Color Scheme: Ivory, deep plum, and silvery eucalyptus green
- Lighting: String lights hung at 4.5m height, 8 solar garden lanterns along pathways, 6 flameless candle arrangements on tables
- Music: Portable sound system playing client-provided playlist
- Special Touches: Hand-written table flags, keepsake boxes for bridal party displayed on entry table, custom toast cards for parents
- Comfort: 4 portable heaters placed around the area, turned on at 19:00
- Staff Attire: Formal black with plum pocket squares matching the event colors
Friday: Private Moonlit Seaside Soirée
Event Summary
A beautiful oceanside setting for the couple after the bridal party dinner. Lit by special lanterns and warm candlelight, this blue and white space offers a peaceful moment together before the wedding day. Soft cashmere blankets protect against the cool ocean breeze while a photo slideshow plays on light curtains. Enjoy fine food with the sounds of ocean waves and meaningful music in the background.
Date and Time: Friday, May 17 | 1800
Venue: Beachfront Private Dining Pergola
Guest Count: 2 (Bride & Groom only)
Evening Schedule
- Setting up the lit pathway with flameless torches: 1730-18:15
- Escorting the couple to the beach area: 18:30
- Champagne welcome with personalized star maps: 18:45
- Video message on projector screen from BM and moh followed by slideshow of Bride and groom1900
- 19Five-course dinner by candlelight: 00:00-01:00
- Dessert service and dancing under the stars: 01:00-01:30
- End of evening and return to private suite: 01:45-02:00
Menu
- Starter bite: Melon with Ibérico ham and small basil, served on white plates
- First course: Fresh oysters in blue sea salt with champagne sauce and caviar
- Main: Herb-crusted beef filet and buttered lobster tail with truffle sauce, plus seasonal sides
- Palate cleanser: Passion fruit and champagne sorbet in ice bowls with light underneath
- Dessert: Chocolate fondue with candles, served with fresh berries, marshmallows, and shortbread for dipping
Decoration Details
Color Palette: Midnight blue, pearl white, warm candlelight amber
Special Touches: Lanterns with star maps from important dates, journals for writing vows, soft blankets for warmth, photo slideshow projected on light curtains
Special Requirements: Lit pathway with flameless torches, hidden sound system with prepared music, heaters placed for comfort without affecting the mood, private butler service with full privacy
Saturday: Wedding Day Preparations
Bridal Party Spa & Glam Session
A luxury beauty experience for the bride and her friends. This creates a relaxed setting while making sure everyone looks their best for the wedding.
Venue: Oceanview Bridal Suite (Main Villa, East Wing)
Date & Time: Saturday, May 18 | 08:00-14:00
Participants: Bride, Mother of Bride, 4 Bridesmaids
Lead Coordinator: Maid of Honor Emma
Experience Summary
Color Palette: Soft blush, champagne gold, ivory white
Special Touches: Silk robes with initials, fresh flower crowns for photos, mimosa bar with juice options, memory book for well-wishes
Special Needs: Lighting tech for makeup, temperature control with aromatherapy, allergy-free makeup for sensitive skin, photographer for candid moments
Detailed Schedule
Gentlemen's Shave & Brunch Experience
A grooming session for the groom and his groomsmen. This combines traditional barbering with modern comforts for a fun bonding time.
Venue: Vintage Gentleman's Grooming Lounge (Resort Spa Wing)
Date & Time: Saturday, May 18 | 09:30-11:30
Participants: Groom, 5 Groomsmen, Father of Groom
Lead Specialist: Master Barber Antonio
Experience Summary
Color Palette: Rich mahogany, amber whiskey tones, navy accents
Special Touches: Engraved straight razors as gifts, whiskey decanters with custom labels, leather dopp kits with initials, framed barbershop prints
Special Needs: Good ventilation for hot towels, sound insulation for private talks, bartender for whiskey service, vintage photo setup with barber pole
Service Inclusions
Grooming Services
- 60-minute shave for Groom Liam
- 45-minute shaves for groomsmen
- 30-minute styling for perfect look
- Hot towel treatments
Food & Drinks
- Breakfast bites
- Whiskey tasting
- Coffee and espresso
- Grilled breakfast sandwiches
Setup Needs
- Leather barber chairs (6)
- Monogrammed robes
- Bridal hairstyling
- Makeup application
- Help with final dress fitting
- Photography lighting
- Sound system with playlist
Saturday: First-Look Photography Session
Event Details
Purpose: Private Pre-Ceremony Photos
Location: Mangrove Bridge (Private Section)
Date & Time: Saturday, May 18 | 2:00-3:15 PM (75 minutes)
People: Bride Anna & Groom Liam only
Main Contact: Bianca with Photography Team
Staff Needed
- Photographer & Lighting Helper (arrive 1:15 PM)
- Event Planner & Style Helper (arrive 1:00 PM)
- Security Staff (2) for privacy
Schedule
Equipment Needs
Camera Gear:
- Portrait lenses (85mm f/1.2, 50mm f/1.4)
- Backup camera with extra memory cards
- Light diffusers for softer photos
- Reflectors to enhance sunset lighting
- Earpieces for staff communication
Decoration Details
Look: Natural mangrove setting with elegant touches
Colors: Sage green, ivory, and light pink to match ceremony
Special Decorations:
- Flower arch with roses and local greenery
- "A&L" bench with ivory throw blanket
- Privacy screens with plants
- Pink and ivory rose petals along the path
Extra Touches
- Transportation: Resort carts with flowers and cold drinks
- Comfort: Light mist system and handheld fans
- Privacy: 100ft secure area with staff using earpieces
- For the Bride: Makeup touch-up kit, cold water, and handkerchiefs
Saturday: Post-Ceremony Photos
18:00-18:45
Photo Session Details
Photos of family groups, wedding party, and the couple will be taken at the Beach Pergola and nearby Tropical Garden after the ceremony.
- Photographers: Elena Martinez with two assistants
- Setup: Done during ceremony prep (17:15-17:25)
- Photo order: Family groups first (older relatives go first), then wedding party, ending with couple's sunset photos
- Help with organizing: Maid of Honor and Best Man will help arrange family groups using prepared cards
Drinks & Comfort
- Drinks: Mini cucumber-mint spritzers and white wine
- Snacks: Caprese skewers and fruit cups
- Help for older guests: Golf cart service with attendant for groom's grandmother and others who need it
- Seating: Comfortable chairs set up for family photos with sunset in background
- Moving to reception: Everyone will walk to the reception venue at 18:50 via the garden path, arriving for cocktail hour at 19:00
Photos are scheduled to catch the best sunset lighting (18:25-18:45) with the beautiful beach backdrop. The photographer has prepared a checklist shared with the wedding party two days before. The wooden flower arch from the ceremony will be used in photos, keeping the ivory, sage, and light pink color theme.
Sunday: Gift-Opening Brunch
Event Summary
A cozy farewell gathering where the newlyweds open gifts with close family and friends. This relaxed brunch offers a perfect end to the weekend celebration in a warm garden setting with natural decorations.
Date and Time: Sunday, May 19 | 10:00-12:00
Venue: Azul Garden - Garden Terrace Section
Guest Count: 28-30 confirmed guests
Timeline
- 08:30-09:00: Vendors arrive & begin setup
- 09:00-09:45: Food stations & decorations setup
- 09:45-10:00: Final check
- 10:00-10:15: Guest welcome & mimosa service
- 10:15-11:00: Brunch & mingling
- 11:00-11:45: Gift opening
- 11:45-12:00: Final toasts & goodbyes
- 12:15-13:00: Cleanup & vendor departure
Menu Highlights
- Waffle Station: Made fresh with toppings like Yucatán honey and fresh berries
- Hot Breakfast Buffet: Eggs benedict and smoked bacon
- Fruit Display: Fresh tropical fruits with honey-lime yogurt dip
- Drinks: Coffee bar and make-your-own mimosa bar with three juice choices
Decor Summary
Colors: Warm yellow, fresh green, natural wood
Special Features: Hanging Polaroid display, hand-lettered banners, thank you message board
Table Settings: "Thank you" napkins, memory cards, small flower vases
Special Needs: Gift table with good height, comfortable seating for couple, sound system for music
Sunday: Playa del Carmen Taco Crawl
Event Summary
A guided culinary tour through downtown Playa del Carmen, featuring five selected local taquerias. Guests will enjoy authentic regional specialties while using their VIP wristbands, track their experience in keepsake taco passports, and enjoy refreshing aguas frescas. Professional photographers will capture the experience as guests enjoy the local food culture.
Date and Time: Sunday, May 19 | 15:30-19:30
Venue: Downtown Playa del Carmen (Multiple Locations)
Guest Count: 28-30
Timeline
- Resort Pickup: 15:30
- Tour Kickoff: 16:00
- Stops #1-3: 16:00-17:15
- Market Break: 17:15-17:45
- Stops #4-5: 17:45-19:00
- Return to Resort: 19:00-19:30
Food Options
- Stand 1: Green chorizo tacos with pickled onions
- Stand 2: Beef steak tacos with roasted salsa
- Stand 3: Cheese quesadillas with pumpkin flowers
- Stand 4: Churros with Mexican chocolate dip
- Drinks: Margaritas and local beers (2 drinks included)
Details
Staff: Guide who speaks English and Spanish, photographer, security
Transportation: Free shuttle from the resort
For Guests: Hand sanitizer, napkins, water bottles
Extra Help: Cards for food allergies, maps, indoor options if it rains
Monday: Honeymoon Departure Send-Off
Event Summary
A white and gold-themed farewell experience as the newlyweds conclude their weekend with a private luxury transfer to the FBO terminal. This send-off includes a Dom Pérignon champagne toast where the event team gathers to wish the couple well on their journey. The couple will receive "Just Married" leather luggage tags and a travel journal as they depart for their honeymoon with a framed itinerary of their upcoming adventures.
Date and Time: Monday, May 20 | 11:30-12:00
Venue: Resort Entrance - FBO Terminal (Private Aviation Departure Lounge)
Guest Count: 2 (Couple) + 6-8 (Staff)
Timeline
- Luggage Collection & Preparation: 10:30
- Luxury Vehicle Staging: 11:00
- Staff Assembly: 11:15
- Farewell Toast & Photography: 11:25
- Grand Departure: 11:30
- Expected FBO Arrival: 11:45
Refreshments
Dom Pérignon 2012 champagne with chocolate-covered strawberries (in chilled vehicle compartment)
Sparkling water and lavender-infused cooling towels in monogrammed box
Decor Summary
Color Palette: White, gold, sage with silver accents
Special Design Elements: "Just Married" leather luggage tags, travel journal with inspirational quote, framed honeymoon itinerary in matching envelope
Special Requirements: Photographer to capture departure, rose petal path from resort to vehicle, security detail for privacy
Monday: Cacao Ceremony & Sound Bath
Event Summary
A wellness experience that combines traditional Mayan cacao rituals with healing sounds. Guests will set personal intentions before enjoying a 60-minute sound bath with crystal bowls, gongs, and other instruments. This peaceful activity helps guests relax and recharge after the wedding celebrations.
Date and Time: Monday, May 20 | 12:00-13:15
Venue: Zen Palapa
Guest Count: 10-12 (Remaining Guests)
Timeline
- Staff Setup: 11:00
- Sound Practitioner Arrival: 11:30
- Guest Arrival & Cacao Service: 12:00
- Sound Bath Experience: 12:15-13:15
- Cleanup: 13:15-13:45
Refreshments
Organic ceremonial cacao (2oz servings) with cinnamon and vanilla bean
Herbal teas after the ceremony, including chamomile, lavender, and lemongrass, served with local honey
Setup Requirements
Seating: Meditation cushions arranged in a circle
Equipment: Crystal singing bowls, gongs, silver chimes, and cedar platform (3'x5')
Decor Summary
Color Palette: Terracotta, sage green, amber, and natural jute
Special Design Elements: Personal intention journals with beeswax pens, botanical smudge bundles, local copal incense, and Himalayan salt lamps
Special Requirements: Quiet area maintained by staff, cold towels with essential oils after ceremony, secure storage for guest belongings
Monday: Beach Soccer Game
Event Details
A fun beach soccer match for wedding guests. Teams will play on the resort's beach with good equipment. The groomsmen will keep score. At the end, winners get special shell medals to remember the day.
Date and Time: Monday, May 20 | 3:00-4:30 PM
Place: Main Beach
Players: 10-14 (Siblings & Friends)
Schedule
- Setup: 2:30 PM
- Game Starts: 3:00 PM
- Break: 3:45 PM
- Prizes: 4:15 PM
- End: 4:30 PM
Equipment & Setup
- Good quality net and beach soccer ball
- Team shirts in different colors
- Small scoreboard run by groomsmen
- Shaded rest area
- Beach music picked by the Groom
Drinks & Snacks
Drinks: Cold coconut water and sports drinks
Snacks: Fresh cut fruit with pineapple
Other Needs
Colors: Blue, orange, green
Special Items: Shell medals, team flags
Staff Notes: Give cold towels after the game, set up shaded seating with fans
Monday: Puerto Morelos Street-Taco Tour
Event Summary
Join us for a food tour through Puerto Morelos to enjoy real Mexican tacos. We'll visit four taco stands, each with their own special recipes. Try different tacos from chorizo to beef, along with margaritas and local beers. End the night with sweet churros and Mexican chocolate.
Date and Time: Monday, May 20 | 7:00-9:30 PM
Place: Puerto Morelos Historic District
Guest Count: 10-15 (Final Wedding Party)
Timeline
- Meet at Resort: 6:30 PM
- First Taco Stand: 7:00 PM
- Visit All Stands: 7:00-9:00 PM
- Dessert Stop: 9:00 PM
- Return to Resort: 9:30 PM
Food Options
- Stand 1: Green chorizo tacos with pickled onions
- Stand 2: Beef steak tacos with roasted salsa
- Stand 3: Cheese quesadillas with pumpkin flowers
- Stand 4: Churros with Mexican chocolate dip
- Drinks: Margaritas and local beers (2 drinks included)
Details
Staff: Guide who speaks English and Spanish, photographer, security
Transportation: Free shuttle from the resort
For Guests: Hand sanitizer, napkins, water bottles
Extra Help: Cards for food allergies, maps, indoor options if it rains
Tuesday: Final Departures
Farewell Experience
End our wedding celebration with well-organized departure services and transportation options throughout the day. Our luxury shuttles run on a set schedule, providing smooth airport transfers for all flight times. Each guest receives special farewell gifts in branded packaging, creating a nice ending to our wedding weekend in Mexico.
Date: Tuesday, May 21, 2024
Venue: Resort Main Entrance
Guest Experience: All remaining wedding guests
Schedule
- 06:00: First morning shuttle
- 08:00-14:00: Mid-day shuttles every two hours
- 16:00-17:00: Afternoon departure support
- 19:00: Final evening shuttle
Transportation Options
- Free resort-to-airport Mercedes Sprinter shuttles with comfortable seating
- Optional private car service with driver (book 48 hours ahead)
- Luxury vans for groups of 6+ guests
- On-site staff member tracking flight updates
Departure Gifts
Morning: Grab-and-go breakfast with pastries, fruit, and coffee in travel cups
Afternoon: Chilled water bottles with custom labels and cooling face towels
Evening: Farewell margarita toast with premium tequila
Keepsakes: Handwritten thank-you notes, access to wedding photo gallery, and handmade Mexican souvenirs from local artisans
Guest Services: Luggage assistance, flight confirmation help, and personalized transportation scheduling
Design & Decor Concepts
Ceremony: Pearl & Cactus
An 8-foot driftwood arch with white roses and Mexican pampas grass creates a beautiful focal point for your vows. Cotton aisle runners lined with sage succulents complement the seating for 85 guests. The coastal color scheme includes ivory chair covers with sage ribbons, gold lanterns, and white rose petals. Wooden welcome signs will guide guests arriving at 4:30pm for the 5:00pm ceremony on Grand Velas' beachfront, creating a perfect backdrop for Monday's celebration.
Cocktail Hour: La Hora Dorada
Rattan lounge furniture with Yucatán kilim pillows in terracotta and gold creates comfortable conversation areas. Marigold flowers in vintage tequila bottles serve as centerpieces, while the margarita station offers five salt varieties with special rim styles prepared by our mixologist Miguel. This 90-minute experience (5:45-7:15pm) features an acoustic guitar trio playing your selected music under warm string lights, capturing the sunset-to-twilight transition at the Zen Garden terrace with Pacific Ocean views.
Reception: Starlit Garden
Three 30-foot wood farm tables arranged in a crescent shape, covered with navy blue linens made by San Miguel artisans. Centerpieces feature mirrored "moon" orbs filled with white orchids and eucalyptus, reflecting the evening's celestial theme. Above, 300 fairy lights hang at different heights, creating a starry effect over the dance floor. Each place setting includes gold-rimmed chargers, navy napkins with wax seals, and personalized menu cards. Monday's celebration continues at 7:30pm as guests follow a lit palm pathway to the Garden Pavilion for dinner and dancing until midnight.
Rehearsal Dinner: Beachside Welcome
Driftwood picnic tables arranged in a diamond pattern create a welcoming space lit by tiki torches and glass lanterns. The relaxed coastal setting features burlap table runners, ceramic plates in ocean colors, and tropical flowers in coconut shells. Sunday evening guests enjoy Mayan-inspired welcome drinks in clay cups while a steel drum performer provides island music. Overhead, bistro lights create a warm glow over the 6:30-9:00pm beachfront gathering as chefs prepare regional dishes at live-fire grilling stations, setting the stage for your wedding day.
Bridal Party Attire & Design Palette
Bridesmaids Ensemble (Ceremony, 5:00PM)
- Golden moss satin gowns with floor-length silhouettes and spaghetti straps
- Olive yellow silk sashes to define the waistline
- Botanical hairpieces with yellow ranunculus, peach roses, white freesia, and eucalyptus
- Brown leather sandals with low heels for beach-to-venue transitions
- Van Cleef jewelry pieces to complement the nature-inspired theme
- Bouquets with yellow calla lilies, peach dahlias, white roses and greenery
Flower Girl Attire (Ceremony, 5:00PM)
- Butter-yellow tea-length dress with golden moss green satin sash
- Wooden floral tiara with preserved botanicals and vine elements
- Yellow leather sandals with cushioned soles for comfort
- Woven basket with ribbon streamers for scattering white rose petals
Maid of Honor Distinction (All Events)
- Olive-yellow satin gown with floor-length silhouette and spaghetti straps
- Golden moss green silk sash to contrast with bridesmaids' palette
- Enhanced botanical hairpiece with yellow roses, peach ranunculus, white anemones, and olive leaves
- Brown leather sandals with low heels
- Statement Van Cleef jewelry distinct from bridesmaids
- Cascading bouquet with yellow orchids, peach roses, ivory peonies and olive branches
Groomsmen Attire (Ceremony through Reception)
- Ivory linen suits with natural shoulder and coastal fit
- Black dress shirts with point collars and concealed plackets
- Golden moss green satin neckties with diagonal texture and pocket squares
- Brown leather oxfords with natural welt detailing
- Boutonnières featuring white ranunculus with sage leaf backing
Best Man Distinction (All Weekend Events)
- Tailored ivory linen suit with natural shoulder
- Olive yellow dress shirt with modern spread collar
- Golden moss green satin tie with diagonal weave
- Hand-rolled pocket square
- White ranunculus and olive leaf boutonnière
Curated Color Palette: Ivory, sage, gold, and white with natural wood accents create a sophisticated coastal elegance across all event venues
Ivory
Cream tones reminiscent of beach sand, featured in linens, floral arrangements, and attire, creating an elegant atmosphere for the beachfront ceremony and Garden Pavilion reception
Sage
Mediterranean-inspired green hues representing coastal foliage, used in bridesmaids' attire, succulents, and botanical elements throughout the golden hour ceremony and evening festivities
Gold
Sun-kissed metallic accents incorporated through gold geometric lanterns, margarita station rim styles, and mirrored "moon" orb centerpieces under fairy lights
Natural Wood
Weathered, driftwood-inspired textures providing warmth throughout the ceremony arch, reclaimed wood farm tables, and handcalligraphed wooden signage
Accessibility Accommodations
Beach Ceremony & Reception Access
Four beach wheelchairs available for the beachfront ceremony (May 16, 4:30PM-5:30PM), with a 6-foot wide hardwood pathway from the Zen Garden to the shoreline. Front-row seating with removable chairs and 42" clearance for mobility devices at both the ceremony and Grand Ballroom reception (6:30PM-11:00PM).
Transportation Services
Four accessibility golf carts operating during key transition times (4:00PM-5:00PM ceremony arrival, 5:30PM-6:30PM cocktail transfer, 11:00PM-12:00AM reception departure). Personalized transportation arrangements for 8 guests requiring mobility assistance, with pickup schedules delivered to rooms. Accessibility van available for offproperty excursions (May 16 Cenote Tour, 9:00AM-12:00PM).
The Grand Velas Riviera Maya provides accessibility solutions aligned with your wedding itinerary to ensure all guests can participate fully. Each event has been reviewed by our accessibility specialist and wedding coordinator to address potential barriers. Special arrangements for Grandmother Martinez (Suite 412 with oceanfront views) and Uncle Robert Williams (Suite 238 near Zen Garden) have been integrated into our service plan with their specific mobility needs in mind. All staff are trained in assistance protocols to ensure respectful service throughout your wedding weekend.
Event Venue Accessibility
Elevator service to all function spaces including the Welcome Dinner (May 15, Azul Restaurant, 7:00PM-10:00PM), Reception (Grand Ballroom), and Farewell Brunch (May 17, Ocean Terrace, 10:00AM-1:00PM). ADAcompliant restrooms within 50 feet of all event venues with designated attendants. Wooden ramp access to the elevated Seaside Cocktail Hour location (5:45PM-6:30PM).
Room Block Agreement
Contract Terms
Event Dates: May 14-19, 2026 (5-night minimum stay for Welcome Dinner, Ceremony, Reception, and Farewell Brunch)
Room Block: 25 rooms guaranteed (15 Grand Class Ocean Front for wedding party and immediate family, 8 Zen Pool Suites for extended family, 2 Ambassador Family Suites for families with children)
Room Rates: $489/night Grand Class Ocean Front, $389/night Zen Pool, $689/night Ambassador Family
Payment Schedule: 30% non-refundable deposit due by August 15, 2025; final payment due March 1, 2026
Guest Reservation Deadline: March 15, 2026 (60 days before arrival)
Cancellation Policy: Full refund until reservation deadline; after that, one-night penalty per room. Cancellations within 30 days of arrival lose 50% of total booking.
Attrition Clause: At least 85% room use required (21 rooms) or venue fees will change
Virtuoso Benefits (All Wedding Guests)
1
Welcome package with Don Julio tequila and Mexican gifts
2
Free breakfast for two daily with mimosas
3
$100 spa credit per room
4
Late checkout until 2pm
5
Premium WiFi access
Enhanced Privileges by Group
Wedding Party Benefits (12 rooms):
- VIP check-in with champagne
- Free daily pressing service for two garments
- Reserved cabana at the Zen Pool
- $300 spa credit per room
- Priority room upgrade when available
- Reserved seating at all wedding events
Family Benefits (13 rooms):
- Early check-in (11am) and late checkout (3pm)
- Daily fruit basket
- Private golf cart transportation
- Extended Kids Club hours (8am-10pm)
- Beach tote with wedding essentials
- Family welcome packages with orientation
Welcome Packages & Event Schedule
All guests will receive welcome packages upon arrival with event information, schedules, and amenities based on their guest category to help them enjoy all wedding events.
Standard Guest Package
Distribution: Placed in guest rooms before arrival. Late arrivals will receive packages from concierge with SMS notification.
Event Schedule Highlights:
- Wednesday, May 16: Sunset Welcome Cocktail Reception (7-10pm, Zen Garden Terrace) with signature margaritas, tapas, and live acoustic guitar
- Thursday, May 17: Beach Day & Cultural Experiences (10am-3pm, Main Beach) with private cabanas, lunch, and Mayan activities
- Friday, May 18: Wedding Ceremony (5pm, Ocean Gazebo) & Reception (7pm-12am, Grand Ballroom)
- Saturday, May 19: Farewell Brunch (10am-1pm, Azul Restaurant) with chef stations and mimosas
Package Contents: Printed event schedule with venue maps, resort dining information, WhatsApp group QR code, Mexican sarong, Don Julio mini tequila bottle with margarita salt, leather luggage tag, and emergency contact card.
Wedding Party Package
Distribution: Hand-delivered by personal concierge on Monday (May 14) with property tour, or placed in suite with champagne.
Additional Event Schedule:
- Tuesday, May 15: Wedding Party Spa Experience (10am-2pm, SE Spa) with private relaxation lounge and treatments
- Wednesday, May 16: Rehearsal & Chef's Table Dinner (4-7pm, Beach Pavilion) with five-course menu and wine pairings
- Thursday, May 17: Wedding Party Photoshoot (4-6pm, Resort Grounds) with professional styling
- Friday, May 18: Pre-Ceremony Preparation (12-4pm, Bridal Suite) with stylists and catering
Additional Contents: Role-specific timeline with ceremony cues, $150 spa credit voucher, bridal emergency kit, monogrammed silk robe, photography schedule with wardrobe notes, and rehearsal dinner menu.
Family Package
Distribution: Delivered by family concierge on Monday (May 14) with orientation, or placed in suite with children's amenities.
Family-Specific Events:
- Tuesday, May 15: Family Welcome Dinner (6-8pm, Azul Restaurant) with menu options for all ages
- Thursday, May 17: Family Portrait Sessions (9am-12pm, 30-minute appointments) with multiple backdrops
- Friday, May 18: Kids Club Wedding Celebration (5-10pm, during ceremony/reception) with entertainment and supervised activities
- Saturday, May 19: Family Beach Olympics (2-4pm, Private Beach Section) with recreation staff and prizes
Additional Contents: Kids Club registration forms with complimentary passes, family portrait schedule, golf cart access card for transportation, restaurant reservation cards, local artisan gifts, and childcare provider information.
All welcome packages come wrapped in amate paper with gold-embossed wax seals featuring the couple's initials. Digital versions of schedules, maps, and contact information are available on the wedding website (password: "AvaLiam2026"). Guests should check their itineraries for exact timing of group activities and transportation to off-site events.
Wedding Week Itinerary (Continued)
Professional Vendor Contact Information (BEO Coordination)
Beach Ceremony
Ceremony Details
Date: Saturday, May 18
Time: 17:30-18:15
Location: Beach Pergola
An oceanfront ceremony with a floral arch, string quartet, and breathtaking sunset backdrop. The ceremony site features a custom monogrammed aisle runner, Chiavari chairs with ivory cushions, and sheer ivory fabric draping.
Accessibility Features
- Beach wheelchair available
- Solid pathway to ceremony site (6ft wide)
- Reserved front-row seating with walker space
- Shaded area with fans
- Golf cart transport from lobby
Timeline
- 13:00 Setup begins
- 17:00 Guest seating begins
- 17:25 Processional music starts
- 17:30 Ceremony begins
- 18:00 Recessional
The color palette features ivory, sage, gold, and white with natural wood accents, perfectly complementing the bohemian-luxury theme of the wedding.
Accessibility Details
Beach Wheelchair Available
Ceremony Site: Solid pathway (6ft wide) with ramp access. Reserved front-row seating with space for walker.
Elevator Access
Reception: Paved pathways between all areas (8ft wide). Reserved table near restrooms.
Golf Cart Transport
Property-wide: Available 24/7 for guests with mobility needs.
Room Block Agreement
Contract Terms
- Dates: May 14-19, 2026 (5 nights)
- Room Block: 25 rooms (minimum)
- Cutoff Date: March 15, 2026
- Cancellation Policy: Full refund until cutoff date, then 1 night penalty
Virtuoso Perks (All Guests)
- Welcome Amenity: Premium tequila bottle & artisanal chocolates
- Daily Breakfast: Full à la carte breakfast for two
- Spa Credit: $100 per room per stay
- Late Checkout: Guaranteed 2pm checkout
Enhanced Perks by Group
Wedding Party Additional Benefits:
- Private check-in at Zen Lounge
- Daily pressed garment service (2 items)
- Reserved cabana at Zen Pool
- +$200 spa credit
Family Additional Benefits:
- Early check-in/late checkout priority
- Daily fruit basket replenished
- Private golf cart transfers
- Kids club premium access
Welcome Packages
Custom Weekend Itinerary
Personalized Luggage Tag
WhatsApp Group QR Code
Handmade Mexican Sarong
Mini Tequila & Margarita Salt
Wedding Party
Enhanced package with special items
- Detailed Timeline & Cues
- Ring Duty Instructions
- $150 Spa Credit
Wedding Party Package (Continued)
- Emergency Kit Checklist
- Personalized Robe
Families
Special considerations for family members
- Family Photo Schedule
- Kids Club Information
- Golf Cart Access Details
- Private Family Dinner Reservations
- Special Parent Gifts
Bride's Itinerary & Details
Confidential Preparations for Ava
My Darling Ava,Here's everything you need to know for our perfect week. Remember to breathe and enjoy every moment!
Your Personal Schedule
Special Notes
- Your suite will have champagne and strawberries waiting nightly
- MOH has emergency kit with all your "just in case" items
- Secret signal for when you need a break: touch your earring twice
Groom's Master Itinerary
Critical Timeline
Vendor Contacts
- Photographer: Javier M. (555-7878)
- Band Leader: Carlos (555-4545)
- Emergency Contact: Sara Chan (555-1212)
Groom's Checklist
- ✓ Marriage license packed
- ✓ Vows finalized
- ✓ Surprise gift for Ava
Best Man's Playbook
Your Key Responsibilities
Emergency Kit Contents
- Extra tie & cufflinks
- Breath mints
- Printed vows backup
- Mini sewing kit
Room: Zen 203 (adjoining to groom)
Perks: 24hr butler service (dial 55)
Grandmother's Itinerary
Special Accommodations
- Ground floor suite near elevator
- Private golf cart transport to all events
- Reserved seating with shade at all venues
- Early access to venues to avoid crowds
- Personal attendant available upon request
Dietary Needs
- Low-sodium menu options
- Soft food alternatives available
- Early dinner seating if needed
Comfort Considerations
- Shaded areas with fans at all outdoor events
- Comfortable seating options at cocktail hour
- Quiet room available for sensory breaks
- Sign language interpreter available upon request
- Dietary flags on all food items
Family Responsibilities
Family Roles
Wedding Party Briefings
Bridesmaids Timeline
- Sat 08:00: Hair/makeup begins
- 10:00: Dress steaming
- 12:30: Lunch in suite
- 13:30: Bride's final prep
Groomsmen Checklist
- Sat 09:30: Shave & brunch
- 11:00: Suit prep
- 13:00: Vows check
- 16:00: Guest greeting
Guest-Facing Itinerary
Wedding Week Overview
Resort Check-in: Welcome margaritas at lobby bar
Tue 18:00: Welcome Tacos & Margaritas at Koi Bar Terrace (casual attire)
Daily Dining Options
Wednesday Lunch Options:
- Azul Restaurant: Fresh ceviche bar, made-to-order tacos, salad station
- Sen Lin: Sushi & sashimi, Asian fusion bowls
Friday Dinner Options:
- Piaf: French bistro menu, 3-course prix fixe
- Room Service: 24hr menu available, special wedding week items
Guest Excursion Options
Sign up by Thursday 10:00 at concierge desk
Catamaran & Snorkeling Adventure
When: Thursday 08:30-13:30
Includes: Open bar, lunch, gear
Capacity: Max 20 guests
Mayan Ruins & Cenote Tour
When: Friday 09:00-15:00
Includes: Guide, transportation, lunch
Note: Moderate walking required
Private Beach Club Day
When: Sunday 11:00-17:00
Includes: Cabanas, lunch, cocktails
Perks: Wedding group discount
Client-Facing Master Documents
Wedding Week Summary
Vendor Contact Sheet
Financial Summary
Wedding Costs
Per Guest Costs
Deposit (Per Person): 25% of total
Balance Due: 45 days pre-arrival
Includes: 5-night suite, all meals, events, excursions
Banquet Event Order (BEO) Structure
Event Details
- Event name
- Date and time
- Venue
- Guest count
- Event summary
Timeline & Menu
- Setup time
- Event start/end
- Takedown schedule
- Apps/passers
- Main menu
- Dietary alternatives
Decor & Staffing
- Color palette
- Special design accents
- Onsite planner lead
- Client lead
- Required staff
Special Requirements
- Accessibility notes
- Weather contingency
- Special equipment
- VIP considerations
Complete Wedding Package Includes
Client-Facing Documents
- Master timeline with attire guidelines
- Budget tracking worksheets
- Vendor contact sheet
- Group-specific briefings
- Personalized daily itineraries
Special Features
- Mobile-responsive design
- Interactive scrolling itinerary
- Printable PDFs with QR codes
- Color-coded documents
- Consistent wedding branding
Guest-Facing Materials
- Daily itineraries (print & digital)
- Dining and excursion guides
- Resort amenity information
- Personalized welcome letters
- Interactive FAQ cards
Vendor-Facing BEOs
- Ceremony & reception specifications
- Production schedules
- Catering menus with dietary flags
- Detailed timelines
- Contingency plans
Room Block Agreement
Contract Terms
- Dates: May 14-19, 2026 (5 nights)
- Room Block: 25 rooms (minimum)
- Cutoff Date: March 15, 2026
- Cancellation Policy: Full refund until cutoff date, then 1 night penalty
Virtuoso Perks (All Guests)
- Welcome Amenity: Premium tequila bottle & artisanal chocolates
- Daily Breakfast: Full à la carte breakfast for two
- Spa Credit: $100 per room per stay
- Late Checkout: Guaranteed 2pm checkout
Enhanced Perks by Group
Wedding Party Additional Benefits:
- Private check-in at Zen Lounge
- Daily pressed garment service (2 items)
- Reserved cabana at Zen Pool
- +$200 spa credit
Family Additional Benefits:
- Early check-in/late checkout priority
- Daily fruit basket replenished
- Private golf cart transfers
- Kids club premium access
Ava & Liam's Destination Wedding
Welcome to Ava & Liam's 6-day celebration at the luxurious Grand Velas Riviera Maya. This comprehensive presentation outlines our destination wedding plan for 37 guests, featuring a beach ceremony and garden reception from May 14-19, 2026.
by Sara Chan
